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THE Presentations Japan Series by Dale Carnegie Training Tokyo Japan

THE Presentations Japan Series is powered by with great content from the accumulated wisdom of 100 plus years of Dale Carnegie Training. The show is hosted in Tokyo by Dr. Greg Story, President of Dale Carnegie Training Japan and is for those highly motivated students of presentations, who want to be the best in their business field.
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THE Presentations Japan Series by Dale Carnegie Training Tokyo Japan
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Now displaying: November, 2016
Nov 28, 2016

Making Yourself Clear

Public speaking throws up many fears and challenges for all of us. As part of High Impact Presentations, one of our public speaking courses, we have been surveying the various participants for the last four years about the types of things they most want to improve. The most common request, from both Japanese and English speakers, is to “be clear when presenting”. What do they mean by clear? The speakers want their message to get across to the audience, to be easy to follow, to have some impact from their efforts to get up in front of others and speak.

This is not easy, mainly because we keep snatching defeat from the jaws of victory! There are some errors we make which kill our ability to communicate with the audience. Here are some critical factors to make sure that situation never occurs.

Firstly, we should decide what is the purpose of our talk? Is it to Entertain people, so they leave feeling warm and fuzzy about us and our organization? Is it to Convince them or to Impress them that our organization is reliable and trustworthy? Is it to Persuade or Inspire them to take some action that we are recommending? Is it to just Inform them of some recent data or information that is relevant to their industry? We need to be crystal clear about what we are trying to do with our talk, before we even worry about the design, production and delivery.

Secondly, we need to thoroughly investigate beforehand just who will we be talking to? What is the generational mix, the age demographic, the male/female split? Are they experts, amateurs, dilettantes, critics, supporters, potential clients, etc.? We need to pitch our talk at the right level for the audience – no dumbing down to the exceedingly well informed, insulting them at every turn. We don’t want to be an acronym heaven dweller or a specialist jargon snob, baffling the punters completely. We need to gauge our listener’s level of comprehension and make sure we are talking to them at their level of expertise.

Thirdly, we should rehearse our talk before we give it. Sounds straight forward doesn’t it, except that hardly anyone does this! In sales we always advise, “Never practice on the client”. Presenters should heed the same sage like advice. If we prepare the talk in writing, we may find the cadence is different when we say the words out loud, compared to when we read it on a page. We also may find we have misjudged the time completely and be too long or too short. We need to start singling out key words we want to hit harder than others for emphasis. Speaking in a boring monotone is one of the most common errors of non-professional, non-competent speakers.

Some Japanese speakers have complained to me that they are at a permanent disadvantage with public speaking, because the Japanese language is a monotone, non-tonal language. True, it lacks the tonal variety of English but there are two simple changes we can make when speaking Japanese to break out of the monotony. Apply pace to speed up or slooow right down. Another variation is to add more power to a word or phrase or to speak in an audible whisper, removing the power altogether. Both of these techniques will help monotone speakers vary their presentation and maintain the interest of their audience.

Fourthly, get the mechanics of delivery right. The message cannot stand by itself; the quality of the content is not enough; the supreme value of the data is insufficient - if people can’t hear you. Yes, physically they can hear you are speaking, but when the content and the delivery are not in harmony, only 7% of the message is actually getting through to the audience. That is a shockingly low number.

The research on this is quite well established and it makes sense. When the message content is not congruent with the way you deliver the message, we get distracted by how you are dressed, by your body language, by the tone of your voice. As an example, if I said , “I am really excited about the prospects for this new technology” in a totally flat, no energy, barely audible monotone voice, with a bored, unhappy expression on my face and delivered it while looking down at the lectern and not at my audience, only 7% of people would get the message. Many speakers make it hard for themselves because they talk to precisely no one. They look at their notes or the screen or the floor or the ceiling; anywhere, but at that sea of expectant faces carefully scrutinising them.

Engage your audience by using eye contact and keep each person’s gaze for around 6 seconds to make the eye contact meaningful, without it becoming intrusive.   Japanese friends tell me “In japan, we are taught not to make eye contact”. That may be the case for normal conversation but once you have an audience, you are now in a different role. We need to step it up if we want to have the audience buy what we are saying or to keep interest in our message.

This is where making eye contact for 6 seconds works so well. The members of the audience feel we are speaking directly to them and they gravitate to us as a result, because we have engaged them. Also, get you face involved! If it is good news, then smile; if you suggest doubt, have a quizzical expression on your face; if the information is surprising, have an expression of wonder; if it is bad news look unhappy or concerned. A wooden face, totally devoid of expression is a tremendous waste, when we have so much potential to add power to our words with our facial expression. Japanese speakers can gain a lot here because often they fail to take advantage of the face as a medium of their message.

 

A well placed pause is a brilliant way to get the audience focused on what we have just said. Often when we are nervous we speed up and start running the ideas together. This makes it hard for the audience to digest the key points, because the points are rapidly overwhelming and replacing each other. A pause also gives us time to regroup our thoughts and calm down a bit, if we found we were getting a bit too fast in the delivery.

Throw in some gestures to add power to the words, but don’t maintain the same gesture for longer than 15 seconds. Utilise your palms, so that they can be seen by the audience. Don’t hide them behind your back, or lock them up protecting your groin or keep them hidden away in your pockets. This is the classic refuge of my fellow Aussie executives. They don’t know what to do with their hands so one slip into the pocket. The really confused CEOs from “downunder” put both hands in their pockets for a stereo effect. A gesture made too low may not be able to be seen by parts of the audience, so make the gesture zone between chest height and head. The gestures should be natural and not Shakespearian or thespian. Leave acting to the experts, be natural, be your “professional” self.

When we know why and who we are speaking to; when we get voice, face and hands working in unison to add strength to what we are saying, we get 100% of the audience to clearly absorb our message. It is quite clear what we have to do isn’t it!

Action Steps

  1. Decide what is the purpose of your presentation at the very start and be clear about it
  2. Carefully investigate who you will be talking to
  3. Rehearse like crazy before you get up in front of the audience
  4. Be a legend on the mechanics of presenting

 

Engaged employees are self-motivated. The self-motivated are inspired. Inspired staff grow your business but are you inspiring them? We teach leaders and organisations how to inspire their people. Want to know how we do that? Contact me at greg.story@dalecarnegie.com

If you enjoy these articles, then head over to www.japan.dalecarnegie.com and check out our "Free Stuff" offerings - whitepapers, guidebooks, training videos, podcasts, blogs. Take a look at our Japanese and English seminars, workshops, course information and schedules.

 

About The Author

Dr. Greg Story: President, Dale Carnegie Training Japan

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development. Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making and become a 30 year veteran of Japan.

A committed lifelong learner, through his published articles in the American, British and European Chamber journals, his videos and podcast “THE Leadership Japan Series”, he is a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. Dr. Story is a popular keynote speaker, executive coach and trainer.

Since 1971, he has been a disciple of traditional Shitoryu Karate and is currently a 6th Dan. Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

 

Nov 21, 2016

How To Destroy Your Reputation In 60 Seconds

 

It is a big crowd, yet the conversation suddenly dies and a hushed silence now sweeps through the room. All eyes are fixed forward, as the MC tears at the envelope and announces this year’s award winner. Polite applause fills the air as the proud selectee stands up, glances around smiling, shakes hands and navigates between the maze of tables and chairs up to the podium. Receiving the prize, obediently posing for the photographer, our winner turns and begins to move gingerly towards the microphone. Facing the assembled crowd of industry peers, personal and organisational brands now begin to disintegrate.

 

They have that deer-in-the-headlights glazed look in the eye, as they contemplate a packed room full of searching, quizzical faces. Their throat suddenly seems Sahara parched, words struggle to get out, both legs feel weak, and the mind is a total whiteout.

 

What finally does come out of their mouths are strings of pathetic Ums and Ahs. There are particularly strained and embarrassing silences as they obviously struggle, thinking what they want to say. Their speech is incoherent, nervous, unconvincing and clearly killing them. In one minute they have gone from hero to zero in front of their industry peers. Some cowards even run from the microphone, declaring they will not take the opportunity to make any comment. Their general demeanor screams FEAR and their face looks particularly taut!

 

We are talking about a one minute acceptance speech here. An opportunity to promote your organization, promote yourself, thank the troops, etc. Why are so many people so poorly prepared to represent their organization in a public setting, where there is no excuse and every likelihood that you will have to get up and speak?

 

One speaker though, addressed the podium radiating confidence, stood up straight, and spoke with energy and clarity. It was short – maybe two minutes maximum, but it sounded so professional and competent. So it can be done – what is the difference?

 

The most telling point was the majority of speakers had obviously done zero preparation and this speaker had worked out what needed to be said. The majority had not considered what they might say, until they swung their torso around towards the microphone. That is not a lot of preparation time!

 

Actually, a short one or two minute speech is probably the most difficult talk we will ever give. It is so brief, we have to really plan it well. We also need to rehearse what we are going to say beforehand. Don’t ramble on and please, let’s not practice on our audience!

 

There are only a few points we can make when forced to be so brief, so we have to select the most powerful messages and dump the rest - there is no time for dross. As we say it has to be “all killer, no filler”. We need to be projecting massive confidence, even if we are dying from nerves on the inside. By the way, only we know that is the case.   Definitely choose and commit not to show it to the crowd, keep that vital information to yourself.

 

It is a good practice to hit the first word we speak hard, to eliminate any hesitancy. With that good energy level established , we should maintain our voice power, to project confidence to everyone in the room that we deserve to be up here, getting this award. Remember we all critics and we judge your entire organisation on you. If you rock, we think your whole organisation is great. If you are a dud, we assume everyone down at your shop is a numbskull.

 

When speaking to the audience, our eyes should be singling out specific individuals at each table to speak to directly, as if we were having a friendly chat over the backyard fence. We are only speaking to them for about six seconds though. More than that becomes intrusive and less doesn’t allow for any meaningful engagement with that person. We then switch our gaze to another table across the room, repeat the process and start engaging someone sitting there. In a one minute speech we can engage ten tables in a room, which with around 8-10 guests at a table is pretty good coverage.

 

We also won’t waste our chance in the limelight by applying a vice-like grip on the lectern. Instead we are going to free up our hands for gestures. We will accentuate particular thoughts and points, with the use of our hands. We will definitely slip in a pause after a key point, to really let it sink in.   We will add extra voice strength to selected words, to give them added emphasis. We will use animation in our face to drive the key message hard.

 

If there is even the remotest chance you will have to get up and speak, be prepared, be “A Game” ready, be organised and be great. Rehearse what you will say many times, until it flows smoothly and convincingly. You may not win but if you do, you will be ready. Don’t snatch defeat from the jaws of victory on the awards dais. Make it a personal and professional triumph instead.

 

Engaged employees are self-motivated. The self-motivated are inspired. Inspired staff grow your business but are you inspiring them? We teach leaders and organisations how to inspire their people. Want to know how we do that? Contact me at greg.story@dalecarnegie.com

 

If you enjoy these articles, then head over to www.japan.dalecarnegie.com and check out our "Free Stuff" offerings - whitepapers, guidebooks, training videos, podcasts, blogs. Take a look at our Japanese and English seminars, workshops, course information and schedules.

 

 

About The Author

Dr. Greg Story: President, Dale Carnegie Training Japan

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development. Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making and become a 30 year veteran of Japan.

 

A committed lifelong learner, through his published articles in the American, British and European Chamber journals, his videos and podcast “THE Leadership Japan Series”, he is a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. Dr. Story is a popular keynote speaker, executive coach and trainer.

 

Since 1971, he has been a disciple of traditional Shitoryu Karate and is currently a 6th Dan. Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

Nov 14, 2016

Presentation Effectiveness For All

 

We are such a judgmental lot aren’t we! We form opinions about people within seconds of seeing them, often even before we hear them speak. We judge their dress, their body language, their style without knowing anything about them as a person. We are slow to unwind our first impression as well, so those first seconds of any interaction are vital.

 

We are all critics too, when it comes to presentations. We want the best, we want to be educated, entertained, wowed in our seats and we are usually disappointed. We carry that history of disappointment around with us like heavy baggage, to the next presentation. We shamelessly hold others to a level of accountability, we never wish imposed upon us!

 

The cold, hard reality is that Presentation Effectiveness can be a make or break skill in the workplace. At some point in your career you will be asked to present information to a group. It doesn't have to be a formal occasion. It might just mean answering a question or being invited to express a view or opinion. It is your job to ensure that you are ready to step up to the call. An individual who can present confidently and effectively immediately differentiates themselves from the rest of the group. Whether you are a pro or a beginner with presenting or public speaking, here are some practical tips for improving your presentation and communications skills.

 

Getting Rid of the Stress of Public Speaking

 

Many people are terrified of speaking in front of a group. Everyone is staring at you, your palms are sweating, your pulse is racing, strangely your throat feels suddenly dry and parched, your energy levels have dropped to precipitous levels, your knees might even be knocking as the fight or flight adrenalin kicks in.

 

Many of us can accomplish pulling off a presentation, but feel a certain amount of fear and stress. Speaking in front of groups does not have to be stressful or nerve racking; instead, the experience can help you stand out and get noticed.

 

Here are some tips that will help you fight through your anxiety and deliver an effective presentation:

 

Prepare, Prepare, Prepare

 

If you have a complete understanding of your material, it will definitely give you an advantage during your presentation. However, do not feel you have to memorize your material; you just need to be familiar with it.

 

You can read key points as mental prompts to help you keep the flow going in the best order, but don’t read it if you can avoid it. Many people are wedded to their text. They spend the entire time making eye contact with their own words on the sheet in front of them, rather than with their audience and then wonder why nobody was impressed with their presentation. Look at your audience – talk to them as if it was fireside chat, be relaxed and engage with everyone. I recall a brilliant lecture I attended at Harvard Business School, as part of an Executive Education Programme. One of the Professors had written down a list of 10 words on the back wall behind the audience. This was his 3 hour lecture presented entirely without any visible notes. A list of key words you talk to can be your presentation too or you might use the slide deck as the navigation to move your talk along.

 

Open with Confidence.

 

Here is a big secret - only you know you are terrified. Unless you tell us, we will imagine you are competent, after all that is what we are expecting. Japan of course, loves to start a presentation with an apology, often mentioning what a hopeless speaker the individual is. No, no, no! If you are sick don’t tell us. If you are nervous don’t tell us. If you are sad because your cat died, don’t tell us. Don’t say anything about how you feel, because then the focus is on you and not where it should be - on your audience. Work the room instead – focus outward not inward.

 

Your opening gives your audience a first impression of your presentation. Make sure not to leave anything to chance. Your opening sets the tone for your entire presentation. No ums and ahs please!

 

Here is how to avoid the usual speaker opening kicking off with hesitation in the form of Ums and Ahs.

 

Select the first word of each sentence and hit it. Purse your lips once that sentence is completed and then hit the next sentence’s first word. Once you finish the sentence purse your lips again. Keep doing this and hesitancy and timidity will disappear from your image as a speaker.

 

Also lift your speaking volume up to about 30%-50% higher than in normal conversation. This is not a normal conversation, so it needs a different approach. Stronger volume communicates greater confidence (even if you don’t have any!). You usually have microphones so you don’t have to shout but lift your energy.

 

If you have a reasonably strong voice and it is a small gathering, dispense with the microphone, so that your hands are free for using gestures.

 

Focus on a Few Key Points.

 

Know the major points you want to make. This will help ease your worry and increase your confidence. You should also use electronic visuals, note cards, or memory techniques to outline your key concepts. If you need some prompts then prepare them. If you are using a teleprompter make sure you can carry on without it.

 

Famous Hollywood Director Michael Bay just got started on his Samsung sponsored public presentation in Las Vegas. When the teleprompter failed, in short order so did he. You can see the disaster unfold on YouTube – it’s sad to watch.

 

Remember, the slides, the flip chart, the teleprompter are all secondary to you – you are the message. Importantly, only Michael Bay and the host on stage knew what he was going to say that day. By abruptly walking off stage in shamed, burning silence he said to the entire audience that he had forgotten his message, that he failed. He could have carried on with his thoughts and we would never have known it wasn’t the intended content.

 

Support Ideas with Evidence.

 

It is always important to provide evidence to support your main points. Supporting evidence will help your audience understand your points and will give you a chance to explain your points more fully. Point-evidence; point-evidence; point-evidence is the way to go. Just because you say it doesn't mean we believe it is true. Prove it!

 

Close with a Call to Action.

 

This will be the last impression your audience has of you and your presentation. It is important to ensure the closing reflects the purpose of the presentation. Your closing should summarize your content and give your audience a clear direction.

 

Don’t forget that you must repeat your close again, after the end of Q&A. Most people lose control of the proceedings when they get to Q&A and many a meltdown has been witnessed at this vital last impression juncture.

 

Don’t allow someone’s random question content to define your final impression or final message for the audience. I remember I was giving a presentation in Japanese, to an audience of HR professionals about how great Dale Carnegie training was and teaching them how to use some of the key human relations principles.

 

It was going gangbusters until we got to the Q&A. This very charming, well dressed Japanese lady in her early 70s put her hand up to ask a question and for the next 10 minutes launched into her own speech!

 

You must stay in command of the messaging and so the show ain’t over until you sing the last line of the wrap up after Q&A. Repeat your close so the last message they get is the one you want them to get. This is the mark of the pro!

 

Action Points

 

  1. Prepare, Prepare, Prepare
  2. Open with Confidence
  3. Focus on a Few Key Points
  4. Support Ideas with Evidence
  5. Close with a Call to Action

 

Engaged employees are self-motivated. The self-motivated are inspired. Inspired staff grow your business but are you inspiring them? We teach leaders and organisations how to inspire their people. Want to know how we do that? Contact me at greg.story@dalecarnegie.com

 

If you enjoy these articles, then head over to www.japan.dalecarnegie.com and check out our "Free Stuff" offerings - whitepapers, guidebooks, training videos, podcasts, blogs. Take a look at our Japanese and English seminars, workshops, course information and schedules.

 

 

About The Author

Dr. Greg Story: President, Dale Carnegie Training Japan

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development. Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making and become a 30 year veteran of Japan.

 

A committed lifelong learner, through his published articles in the American, British and European Chamber journals, his videos and podcasts “THE Leadership Japan Series”, THE Sales Japan Series and THE Presentations Japan Series, he is a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. Dr. Story is a popular keynote speaker, executive coach and trainer.

 

Since 1971, he has been a disciple of traditional Shitoryu Karate and is currently a 6th Dan. Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

 

 

 

Nov 9, 2016

Delivering Presentations With Clarity

 

 

There are a number of common structures for giving presentations and one of the most popular is the opening-key points/evidence-closing variety. We consider the length of the presentation, the audience, the purpose of our talk and then we pour the contents into this structure. Generally, in a 30 minute speech we can only consider a few key points we can cover, so we select the most powerful and then look for the evidence which will persuade our audience. This is where a lot of presentations suddenly snatch defeat from the jaws of victory.

 

The structure flow is a simple one. The analysis of the occasion is straightforward, but at this next stage we can get confused about what we are trying to achieve. We might become so engrossed in the evidence assembly component that we forget the crucial “WHY” aspect of this effort. We are not here to produce mounds of statistics, battalions of bar charts or proffer reams of text on a screen. Technically oriented presenters love to bludgeon their audience with detail, usually forcing the font or scale to be so small, it is barely visible on screen.

 

No, the WHY is all about persuading the audience to agree with our conclusion or way of thinking, This is communication skill rather than archeological or archival skill. Line charts, pie charts, comparison tables are trotted out to do battle with the perceptions and biases of the audience. The errors though include a presentation style where the actual detail is impenetrable and so is not fully accepted.   The tendency to imagine that this superb, high quality data will stand by itself and not require the presenter to do much, is another grave error. “I don’t have to be a good speaker, because the quality of my information is so valuable”, is a typical, if somewhat pathetic excuse.

 

Another common error is to invest the vast majority of the available time for the presentation preparation on the accompanying slides for the talk. Digging up the data, tweeking the detail, creating the charts, arranging the order etc., keeps us quite busy. So busy, in fact, that we forget to practice the delivery of the talk. We find ourselves peering down at our audience, presenting the content for the first time up while at the podium. We are in fact practicing on our audience and this is definitely not a best practice.

 

How should we fix this approach? Some examples of evidence are really powerful when they are numbers, but instead of drowning our audience with too many numbers, we can select a gripper and use a very big font to isolate out that one number. We then talk to that number and explain what it means. If we want to use line charts or trend analysis, then one chart per slide is a good rule. We don’t split the visual concentration of our audience. We speak to the significance of the trend, knowing that our audience can see the trend line for themselves.

 

To improve our communication effectiveness, we go one step further and we tell stories about these numbers. Who was involved, where, when and what happened. We recall stories more easily than masses of data, so the evidence and context are more easily transferred. This helps to get us around to the WHY of our talk, the key point we want the audience to absorb. And we practice the delivery over and over until we are comfortable we have the cadence right. We recall Professor Albert Mehrabian’s study about the importance of not just what we say, but how we say it. Emphasising particular words, adding gestures for strengthening key points, engaging our audience by using eye contact, allowing pauses so ideas can sink in and reducing distractions so our actual words are absorbed.

 

Structure, rehearsal, storytelling and congruent delivery combine to create a powerful success formula for presentations.

 

Action Steps

 

  1. Don’t be consumed with the detail, keep the main message in mind
  2. Don’t be self-indulgent and think your supreme content excuses a poor delivery
  3. Allocate sufficient time for rehearsals
  4. Tell the stories behind the data
  5. Remember what you say is important but how you say it is more important

 

 

Engaged employees are self-motivated. The self-motivated are inspired. Inspired staff grow your business but are you inspiring them? We teach leaders and organisations how to inspire their people. Want to know how we do that? Contact me at greg.story@dalecarnegie.com

 

If you enjoy these articles, then head over to www.japan.dalecarnegie.com and check out our "Free Stuff" offerings - whitepapers, guidebooks, training videos, podcasts, blogs. Take a look at our Japanese and English seminars, workshops, course information and schedules.

 

 

About The Author

Dr. Greg Story: President, Dale Carnegie Training Japan

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development. Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making and become a 30 year veteran of Japan.

 

A committed lifelong learner, through his published articles in the American, British and European Chamber journals, his videos and podcasts “THE Leadership Japan Series”, THE Sales Japan Series and THE Presentations Japan Series, he is a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. Dr. Story is a popular keynote speaker, executive coach and trainer.

 

Since 1971, he has been a disciple of traditional Shitoryu Karate and is currently a 6th Dan. Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

 

 

 

 

 

Nov 3, 2016

The Presenter’s Mindset

 

Our mental approach to our activities determines our success.  We know this in sports and in business, but when it comes to speaking in public, we somehow manage to forget this vital point.

 We know we have to make a presentation, so we get straight into the details and logistics, without spending even a moment on our proper mindset for the activity. Given we are putting our personal and professional brand out there for all to see, you would recognise this was a fairly important opportunity to get it right.

 The mindset game is a critical one, especially if we are nervous about giving presentations.  Confidence is paired with credibility in the presentation game and we have to exude both.  We may be very unsure, nervous, even petrified but we must never show that side to our audience.  Hesitation kills the message delivery and therefore the impact.

 Often we think that our wondrous content will carry the day, that we can be hopeless presenters, but somehow it won't matter.  There are few subjects where we are the font of all knowledge and therefore everyone else has to put up with our ineptitude.  

 Normally, we are competing for the attention of our audience.  Social media has made a hell for presenters because within two seconds our audience can escape to any number of other more interesting worlds.  People are becoming used to multi-tasking, reading their Facebook feed, while they are doing something else like listening to us.

 We need to have a powerful faculty to compete with the wonders of the Internet. A big part of our appeal is our message’s worth and the delivery of that worth. Both are required.  To get the right combination, we need to sell that we are confident in what we're saying and our content is valuable. This means we are able to deliver the talk without having to read the text.  We can talk to key points in front of us or up on the screen.  This is different from burying your head in text notes and not engaging your audience.  To have the confidence to work the room while speaking, means you have to know the content.   You created it or adjusted what someone else put together for you.  

 Start with a powerful opening, including the key message captured in your conclusion. Isolate out 3-5 key points so make your argument and support them with evidence. Design both your first close and your second close for after the Q&A.

You have managed your schedule well, so that there has been ample opportunity to practice the delivery.  People who are spending all their time on the making the slides

forget they have to rehearse the delivery for an audience. They usually prefer to practice on their audiences, then wonder why the whole thing was very flat with no engagement of their audience.

 In the weeks leading up to the talk we are the thinking about what we want to say and how we might say it, we are combing the media and books for juicy quotes and examples to back up what we are saying. We are playing it out in our mind's eye.  During this mental imagining, we see ourselves as very confident and successful - we are predicting our success by seeing it before we even do it.  We are seeing the audience nodding and agreeing with what we say.  We can see ourselves enjoying the moment and feel in full control.

 When we have rehearsed, we know the timing, the cadence of the talk.  We know where to pause, which words to hit harder than other to emphasize our key points.  We are confident on the flow of our talk and with this knowledge we can now relax and enjoy the process rather than dreading it.

 Action Steps

 

  1. Decide you will have the right mindset for your talk
  2. Understand your delivery is what makes your content work, not the other way around
  3. Don’t read the text – speak to your points or use the screen for your prompts
  4. Carefully design your opening, your key points (3 to 5) and your two closes
  5. Use mental imaging to see yourself being successful giving the talk
  6. Rehearse – don’t practice on your audience

 

Engaged employees are self-motivated. The self-motivated are inspired. Inspired staff grow your business but are you inspiring them? We teach leaders and organisations how to inspire their people. Want to know how we do that? Contact me at greg.story@dalecarnegie.com

 If you enjoy these articles, then head over to www.japan.dalecarnegie.com and check out our "Free Stuff" offerings - whitepapers, guidebooks, training videos, podcasts, blogs. Take a look at our Japanese and English seminars, workshops, course information and schedules.

 

 

About The Author

Dr. Greg Story: President, Dale Carnegie Training Japan

In the course of his career Dr. Greg Story has moved from the academic world, to consulting, investments, trade representation, international diplomacy, retail banking and people development. Growing up in Brisbane, Australia he never imagined he would have a Ph.D. in Japanese decision-making and become a 30 year veteran of Japan.

 A committed lifelong learner, through his published articles in the American, British and European Chamber journals, his videos and podcasts “THE Leadership Japan Series”, THE Sales Japan Series and THE Presentations Japan Series, he is a thought leader in the four critical areas for business people: leadership, communication, sales and presentations. Dr. Story is a popular keynote speaker, executive coach and trainer.

 Since 1971, he has been a disciple of traditional Shitoryu Karate and is currently a 6th Dan. Bunbu Ryodo (文武両道-both pen & sword) is his mantra and he applies martial art philosophies and strategies to business.

 

 

 

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